OF INTEREST
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The Club's AGM was held on Sunday 18th May.
AGM of the Studebaker Drivers Club of New Zealand held at 407 Papanui Road, Christchurch on 18 May 2025 at 11.00am
Present: 20 Members as per attached list.
Apologies: Liann Scott, Tony McKinnon, Rex Wheeler, Lester O’Regan, Murray MacMillan, Ray Wheeler, Lynette Smith, Peter Sinton, Barbara Cross, Ralph Haslett, Vickie Walker, Bruce Lambie, Ken Patterson, and Vincent Luisetti.
That these apologies be accepted was moved by Andy Walker and seconded by Michael Cross. Carried. Minutes of the 2024 AGM were read: That the minutes be accepted as a true and accurate record of the 2024 AGM was moved by Sharyn Colville and seconded by Michael Cross. Carried.
Matters Arising: Steve Pickett refused the offer of payment for painting the club trailer.The revision of our constitution to meet the new regulations required for Incorporated Societies has been finalised and will be discussed further during this meeting.
Correspondence In: Correspondence with The Companies Office relating to the constitutional changes has been ongoing throughout the year. From the Companies Office reminding us to file this year’s Financial Report following this AGM.Votes on the Constitutional changes were received from 60 members.
Correspondence Out: 2024 AGM Minutes were sent to all Committee members, Liaison Officers, Susan Lusted and Bill Huther (USA).Letters were sent to all Liaison Officers advising them of their appointment.Letter to Bill Hohepa who is retiring from his position of Liaison Officer for the Northern North Island. He has agreed to continue in his position of Webmaster.Letter to Shaun Everiss who is retiring from his position of Liaison Officer for the Lower North Island.The 2023-2024 Financial Report was sent to the Companies Office as required under the Incorporated Society provisions.An apology was sent to the FOMC for its AGM which is being held at the same time as our AGM.The financial report, the agenda and the 2024 AGM minutes were emailed to members prior to this meeting.Consent forms were emailed to all those standing for reelection at today’s AGM in preparation for re-registration as an Incorporated Society.The proposed Constitution was sent to all members who were asked to vote on the proposed changes.
President's Report:The President thanked those present for attending the AGM.The President reported that the club is in good health as the result of the good work done by all Club Officers, the Committee and the Liaison Officers. The club has also had good support from the membership throughout the year with both North Island and South Island events being well patronized. He thanked Paul Crooke and Ted Maginness for the work they have put in throughout the year rewriting the Constitution and Sharyn Colville and Paul Crooke for their efforts in organizing the 2026 Ashburton Nationals. Membership Report: The Secretary reported that, at present, our club has 168 members 151 NZ (23 yet to pay subscription) 15 Australian (2 to pay) 2 USA
At this time last year there were 31 subscriptions outstanding compared to this year’s 25. According to our constitution, members have three months to pay their subscription so the final date for payment is 30 June. A final reminder will be sent out before then.
Treasurer's Report:The Treasurer reported that the club is financially secure. He then distributed and presented his Annual Financial Report (attached).
That the report be accepted was moved by Ian Scott and seconded by Craig Stevenson. Carried.
A copy of the report will be sent to the Companies Office as required under the Incorporated Society provisions.
Promotions Report:The Promotions Officer, Sharyn, reported that there had been good number of events organised over the year and that turnouts had been good. The mid-winter Dinner is coming up shortly and is being held at Terry and Sharyn’s. The recent Australian Nationals at Tamworth were well supported and their next ones in 2027 are to be held in Mudgee, NSW.. Nationals Report:Planning for our 2026 Nationals in Ashburton are well advanced with the meet hotel now fully booked and alternative accommodation filling rapidly. Sharyn thanked Paul Crooke for his help with the Nationals organisation.
Club Store Report:The Sales Officer was not at the meeting but Michael reported that of the 35 new style club jackets purchased by the Club Store, only 9 were left in stock. All of the other store items have been sold and requested purchases will be sourced as needed.
Editor’s Report:The Editor reported that it is the 44th year of the Distributor Magazine.It is pleasing to continue receiving many contributions from throughout the country. He has had very positive feedback on the quality of the magazine from the American Judges with the highest score possible, once again, being awarded. He thanked Ted and Erica Maginness, Terry Colville and Gill Ngan for their assistance in the production of the magazine.Phoenix Print continues to provide the club with an excellent printing and posting service.
Library Report:The Librarian reported that the library continues to have very little use but is useful to those who do make use of it. The wheel puller has been used regularly and is now back in the Library.
Appraisers' Report:Appraiser, George Panfilow, reported that the appraisal system continues work well and to be accepted by insurance companies.
Trailer Report:The trailer is a valued club asset. Its maintenance, registration, WOF and insurance have been kept up throughout the year and it is used regularly. Website Report:Bill Hohepa continues to provide the club with this valuable service.
Election of Officers for 2025/2026 Year:
The President vacated the chair and the Secretary called for nominations for President. Andy Walker nominated Terry Colville. This was seconded by Erica Maginness. As there were no further nominations, Terry Colville was appointed President for the 2025-2026 year. He resumed the chair.
Nominations were then called for Club Officer Positions.
Position Nomination Nominated Seconded` Secretary Ted Maginness Terry Colville Michael CrossTreasurer Michael Cross Craig Stevenson Terry Colville Editor Paul Crooke Sharyn Colville Ian ScottAppraisers { Terry Colville Ted Maginness Craig Stevenson { George Panfilow Michael Cross Paul CrookePromotions Officers Sharyn Colville Terry Colville Lee DunnageLibrarian Ted Maginness Ian Scott Terry ColvilleWebmaster/Facebook Bill Hohepa Ted Maginness Terry ColvilleChief Judge George Panfilow Erica Maginness Ted Maginness Sales Steve Pickett Terry Colville Michael Cross
As there were no further nominations for any these positions these people were appointed Club Officers for the 2025/2026 year. The President thanked each Officer for their willingness to accept these positions.
Nominations for the Committee were then called. Andy Walker Ted Maginness Sharyn Colville Vickie Walker “ “ Maurice Dunnage “ “ Craig Stevenson “ “Ian Scott “ “Adrian Hamill “ Michael Cross
There being no other nominations, these people were appointed to the Committee for the 2024/2025 year. The President thanked these members for making themselves available for these positions.
Andrew McCabe has resigned from the Committee.
The following members have been contacted and have agreed to stand for election as Liaison Officers for 2025/2026. Northern North Island Raewyn Robertson/ Peter Sinton Ted Maginness Terry ColvilleCentral North Island Neville Harper “ “Lower North Island Rex Wheeler “ “Top of the South Ian Mortimer “ “ South Canterbury Barry Smith “ “Southern South Island Ray Wheeler “ “There being no further nominations, these people were appointed Liaison Officers for the 2025/2026 year.
Peter Goodman has resigned from the position of Liaison Officer for the South Otago/Southland area.
General Business: Ratification of the proposed updated constitution.
A postal/email vote was held recently on the following resolutions.THAT Studebaker Drivers Club of New Zealand Incorporated apply for re-registration as an Incorporated Society in compliance with the Incorporated Societies Act 2022.THAT Studebaker Drivers Club of New Zealand Incorporated revokes the existing Constitution (2009) and adopts the Studebaker Drivers Club of New Zealand Constitution dated 31 March 2025.
The results of the vote are as follows-
Of the 143 current members who are financial, 60 voted.
Resolution 1. In favour 58 Against 2Resolution 2. In favour 59 Against 1
These results exceed the requirement of our present Constitution that three fourths of the votes returned shall be necessary to affect change.
Therefore:It is confirmed that the AGM Quorum of at least 10 members is met.
Edward Maginness moved that the AGM ratify the adoption of Resolution 1. This was seconded by Craig Stevenson. It was then put to the vote and passed unanimously.
Edward Maginness moved that the AGM ratify the adoption of Resolution 2. This was seconded by Lynley McGowan. It was then put to the vote and passed unanimously.
That Paul Crooke and Edward Maginness be appointed contact persons for the Registrar of Incorporated Societies was moved by Craig Stevenson and seconded by Adrian Hamill. This was put to the vote and passed unanimously.
The Secretary commented that next year will see changes to our club’s organisation in accordance with our revised constitution. The Officers of the club will be the President, the Secretary, the Treasurer and all other Committee Members and nominations for these positions will need to be in writing 24 hours prior to the AGM. Responsibilities within the Committee may be appointed at the AGM. Liaison Officers will continue to be appointed at the AGM but as these positions are ex officio positions and are not part of the Committee they will no longer be called Officers; their designation will be Regional Representatives.
There will also be a change of date on which the Subscriptions will be due because of the need for the subscription rate to be set at the AGM. Subscriptions will, from next year be due on 1 July.
The Secretary notified his intention to retire from his position in 2026.
The Chairman thanked Ted and Erica Maginness for hosting the AGM.
The meeting closed at 11.57 am.
Present: 20 Members as per attached list.
Apologies: Liann Scott, Tony McKinnon, Rex Wheeler, Lester O’Regan, Murray MacMillan, Ray Wheeler, Lynette Smith, Peter Sinton, Barbara Cross, Ralph Haslett, Vickie Walker, Bruce Lambie, Ken Patterson, and Vincent Luisetti.
That these apologies be accepted was moved by Andy Walker and seconded by Michael Cross. Carried. Minutes of the 2024 AGM were read: That the minutes be accepted as a true and accurate record of the 2024 AGM was moved by Sharyn Colville and seconded by Michael Cross. Carried.
Matters Arising: Steve Pickett refused the offer of payment for painting the club trailer.The revision of our constitution to meet the new regulations required for Incorporated Societies has been finalised and will be discussed further during this meeting.
Correspondence In: Correspondence with The Companies Office relating to the constitutional changes has been ongoing throughout the year. From the Companies Office reminding us to file this year’s Financial Report following this AGM.Votes on the Constitutional changes were received from 60 members.
Correspondence Out: 2024 AGM Minutes were sent to all Committee members, Liaison Officers, Susan Lusted and Bill Huther (USA).Letters were sent to all Liaison Officers advising them of their appointment.Letter to Bill Hohepa who is retiring from his position of Liaison Officer for the Northern North Island. He has agreed to continue in his position of Webmaster.Letter to Shaun Everiss who is retiring from his position of Liaison Officer for the Lower North Island.The 2023-2024 Financial Report was sent to the Companies Office as required under the Incorporated Society provisions.An apology was sent to the FOMC for its AGM which is being held at the same time as our AGM.The financial report, the agenda and the 2024 AGM minutes were emailed to members prior to this meeting.Consent forms were emailed to all those standing for reelection at today’s AGM in preparation for re-registration as an Incorporated Society.The proposed Constitution was sent to all members who were asked to vote on the proposed changes.
President's Report:The President thanked those present for attending the AGM.The President reported that the club is in good health as the result of the good work done by all Club Officers, the Committee and the Liaison Officers. The club has also had good support from the membership throughout the year with both North Island and South Island events being well patronized. He thanked Paul Crooke and Ted Maginness for the work they have put in throughout the year rewriting the Constitution and Sharyn Colville and Paul Crooke for their efforts in organizing the 2026 Ashburton Nationals. Membership Report: The Secretary reported that, at present, our club has 168 members 151 NZ (23 yet to pay subscription) 15 Australian (2 to pay) 2 USA
At this time last year there were 31 subscriptions outstanding compared to this year’s 25. According to our constitution, members have three months to pay their subscription so the final date for payment is 30 June. A final reminder will be sent out before then.
Treasurer's Report:The Treasurer reported that the club is financially secure. He then distributed and presented his Annual Financial Report (attached).
That the report be accepted was moved by Ian Scott and seconded by Craig Stevenson. Carried.
A copy of the report will be sent to the Companies Office as required under the Incorporated Society provisions.
Promotions Report:The Promotions Officer, Sharyn, reported that there had been good number of events organised over the year and that turnouts had been good. The mid-winter Dinner is coming up shortly and is being held at Terry and Sharyn’s. The recent Australian Nationals at Tamworth were well supported and their next ones in 2027 are to be held in Mudgee, NSW.. Nationals Report:Planning for our 2026 Nationals in Ashburton are well advanced with the meet hotel now fully booked and alternative accommodation filling rapidly. Sharyn thanked Paul Crooke for his help with the Nationals organisation.
Club Store Report:The Sales Officer was not at the meeting but Michael reported that of the 35 new style club jackets purchased by the Club Store, only 9 were left in stock. All of the other store items have been sold and requested purchases will be sourced as needed.
Editor’s Report:The Editor reported that it is the 44th year of the Distributor Magazine.It is pleasing to continue receiving many contributions from throughout the country. He has had very positive feedback on the quality of the magazine from the American Judges with the highest score possible, once again, being awarded. He thanked Ted and Erica Maginness, Terry Colville and Gill Ngan for their assistance in the production of the magazine.Phoenix Print continues to provide the club with an excellent printing and posting service.
Library Report:The Librarian reported that the library continues to have very little use but is useful to those who do make use of it. The wheel puller has been used regularly and is now back in the Library.
Appraisers' Report:Appraiser, George Panfilow, reported that the appraisal system continues work well and to be accepted by insurance companies.
Trailer Report:The trailer is a valued club asset. Its maintenance, registration, WOF and insurance have been kept up throughout the year and it is used regularly. Website Report:Bill Hohepa continues to provide the club with this valuable service.
Election of Officers for 2025/2026 Year:
The President vacated the chair and the Secretary called for nominations for President. Andy Walker nominated Terry Colville. This was seconded by Erica Maginness. As there were no further nominations, Terry Colville was appointed President for the 2025-2026 year. He resumed the chair.
Nominations were then called for Club Officer Positions.
Position Nomination Nominated Seconded` Secretary Ted Maginness Terry Colville Michael CrossTreasurer Michael Cross Craig Stevenson Terry Colville Editor Paul Crooke Sharyn Colville Ian ScottAppraisers { Terry Colville Ted Maginness Craig Stevenson { George Panfilow Michael Cross Paul CrookePromotions Officers Sharyn Colville Terry Colville Lee DunnageLibrarian Ted Maginness Ian Scott Terry ColvilleWebmaster/Facebook Bill Hohepa Ted Maginness Terry ColvilleChief Judge George Panfilow Erica Maginness Ted Maginness Sales Steve Pickett Terry Colville Michael Cross
As there were no further nominations for any these positions these people were appointed Club Officers for the 2025/2026 year. The President thanked each Officer for their willingness to accept these positions.
Nominations for the Committee were then called. Andy Walker Ted Maginness Sharyn Colville Vickie Walker “ “ Maurice Dunnage “ “ Craig Stevenson “ “Ian Scott “ “Adrian Hamill “ Michael Cross
There being no other nominations, these people were appointed to the Committee for the 2024/2025 year. The President thanked these members for making themselves available for these positions.
Andrew McCabe has resigned from the Committee.
The following members have been contacted and have agreed to stand for election as Liaison Officers for 2025/2026. Northern North Island Raewyn Robertson/ Peter Sinton Ted Maginness Terry ColvilleCentral North Island Neville Harper “ “Lower North Island Rex Wheeler “ “Top of the South Ian Mortimer “ “ South Canterbury Barry Smith “ “Southern South Island Ray Wheeler “ “There being no further nominations, these people were appointed Liaison Officers for the 2025/2026 year.
Peter Goodman has resigned from the position of Liaison Officer for the South Otago/Southland area.
General Business: Ratification of the proposed updated constitution.
A postal/email vote was held recently on the following resolutions.THAT Studebaker Drivers Club of New Zealand Incorporated apply for re-registration as an Incorporated Society in compliance with the Incorporated Societies Act 2022.THAT Studebaker Drivers Club of New Zealand Incorporated revokes the existing Constitution (2009) and adopts the Studebaker Drivers Club of New Zealand Constitution dated 31 March 2025.
The results of the vote are as follows-
Of the 143 current members who are financial, 60 voted.
Resolution 1. In favour 58 Against 2Resolution 2. In favour 59 Against 1
These results exceed the requirement of our present Constitution that three fourths of the votes returned shall be necessary to affect change.
Therefore:It is confirmed that the AGM Quorum of at least 10 members is met.
Edward Maginness moved that the AGM ratify the adoption of Resolution 1. This was seconded by Craig Stevenson. It was then put to the vote and passed unanimously.
Edward Maginness moved that the AGM ratify the adoption of Resolution 2. This was seconded by Lynley McGowan. It was then put to the vote and passed unanimously.
That Paul Crooke and Edward Maginness be appointed contact persons for the Registrar of Incorporated Societies was moved by Craig Stevenson and seconded by Adrian Hamill. This was put to the vote and passed unanimously.
The Secretary commented that next year will see changes to our club’s organisation in accordance with our revised constitution. The Officers of the club will be the President, the Secretary, the Treasurer and all other Committee Members and nominations for these positions will need to be in writing 24 hours prior to the AGM. Responsibilities within the Committee may be appointed at the AGM. Liaison Officers will continue to be appointed at the AGM but as these positions are ex officio positions and are not part of the Committee they will no longer be called Officers; their designation will be Regional Representatives.
There will also be a change of date on which the Subscriptions will be due because of the need for the subscription rate to be set at the AGM. Subscriptions will, from next year be due on 1 July.
The Secretary notified his intention to retire from his position in 2026.
The Chairman thanked Ted and Erica Maginness for hosting the AGM.
The meeting closed at 11.57 am.